Leave application, you want to leave work for a certain period due to any personal justification. There are many ways for you to present the reason for taking leave to your boss or someone in a higher position than you. Often we have to send the application letter by email to take leave in our office or office, and there are some terms and features related to this which need to be covered in this article.
Your leave application form should contain concise and accurate information and a good description of the reason for your absence. Your leave application and the information contained therein indicate whether or not your leave request will be accepted.
You can apply for leave in two ways ( Tow way to send leave application letter for office)
- letter format
- Email Format
Ever since digitization has taken place, now the email format is being widely used in almost all sections for all office leave applications. Let us know what things should be included in writing the application for leave in the office.
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What to Include in Leave Application for Your Office (Letter Format)
While writing an application for leave in letter format to your HR, manager, or your senior, certain points are mentioned below which are necessary to include in your letter.
- Recipient’s name and address: Enter the name and address of the person to whom the letter is to be sent or delivered.
- Subject Line: In the subject line, add the subject of the application i.e. “Application for leave”.
- greetings
- The body of the letter: You must state the reason for your leave, the length of time you will be on leave, and the name of the coworker who will be handling or supervising your work. Include all this information.
- Thank you: Thank the reader for accepting the holiday.
- contact information
- Name
- your position
- dated
What to Include in Leave Application for Office (Email Format)
While writing the application for leave in an email format to your HR, manager, or your seniors, certain points are mentioned below which must be included in your letter.
- Subject Line: In the subject line, add the subject of the application i.e. “Application for leave”.
- greetings
- The body of the letter: You must state the reason for your leave, the length of time you will be on leave, and the name of the coworker who will be handling or supervising your work. Include all this information.
- Thank you: Thank the reader for accepting the holiday.
- contact information
- Name: Enter your full name.
- Your Position: Write the name of the post you are in.
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1. Example: Application for annual leave
Subject: Application for Annual Leave
Dear Mr. / Mrs. ( Recipient’s Name )
I am writing this email with reference to my remaining annual leave quota.
I am writing this letter/email to inform you that I am in need of a long leave. Thus, I want to get my full annual leave quota. Since I am planning to go on a trip to Europe with my family. Therefore, I would like to avail my remaining 25 days of annual leave from ( date ) to ( date ).
Assigned work to { person’s name } for the current project we are working on. He understands my work and role in the project very well and is able to handle the task without any difficulty. Also, I am trying to complete all the required project work before going on vacation.
During my absence from the office, I can be contacted at { email address/contact no }.
I will return to the office on { date }. If I will resume work before or after the due date, I will let you know in advance.
Yours faithfully
( your name )
2. Example: Maternity leave application for office
Subject: Application for leave on becoming a mother
Dear Mr. / Mrs. ( Recipient’s Name )
I am in the last phase of my pregnancy and hence want to take maternity leave on the advice of my doctor. I request you to kindly grant me maternity leave from ( start date ) to ( end-date ) as per company policy. My due date( s ) is. It’s going to be a vacation of about three months, and I’ll be back at work soon after.
Since I am constantly going on leave for a long period, I have delegated my duties and responsibilities to ( name of a colleague ). In case of any difficulty or problem, you can contact me on my number ( contact number ).
I have attached all the necessary documents and other important details like a medical certificate for leave.
I also request you to inform me about the hospital covered under office insurance coverage so that I can be helped with my medical expenses.
Yours faithfully
( your name )
3. Example: Leave application due to death in the family for Office
Subject: Necessary leave due to death in the family
Dear Mr. / Mrs. ( Recipient’s Name )
With a sad heart, I want to inform you that today my uncle passed away unfortunately and unexpectedly. I am going out of town till { date } for his last rites and related arrangements tonight.
I request you to grant me an emergency leave of seven days due to such circumstances.
I am sure my present unfinished work will not be affected by my absence for these few days. I hope to be able to focus more effectively on my work when I return to the office on { date }.
Thank you for supporting me in this difficult time.
Yours faithfully
( your name )
4. Example: Application for going on vacation
Subject: Application for going on vacation
Dear Mr. / Mrs. ( Recipient’s Name )
This is an application for approval to take 10 days’ leave from the office on account of going on vacation with my family. I want to take my leave from { start date } to { end date } to travel to Kerala during the summer with my wife and kids.
I am writing this application to inform you formally. I will again take charge in the office on Monday, ie ( date ).
I am sure the rest of the team will do an incredibly excellent job during my absence. You can contact (coworker’s name) in my absence as they are aware of my work. In case of any query or dilemma, you can contact me on email id (email address) and phone number (contact number).
I hope you will accept my application.
Yours faithfully
( your name )
